MOWCAP Bureau establishes its own Rules of Procedure
which are approved by MOWCAP to define its membership,
functions, voting, quorum, subsidiary bodies,
budgets, working language as well as the functions
of the Chairperson and Vice-chairpersons.
The most up-to-date Rules of Procedures for
the MOWCAP Bureau were passed in the Second
MOWCAP General Meeting held between 7-8 November
2005 in Manila, the Philippines.
The Bureau shall be composed as defined
in the Statutes.
Rule 2: Functions
(1)
The Bureau shall prepare
the agenda for MOWCAP meetings.
(2)
The Bureau shall be responsible for
the planning, organizing, implementation
and monitoring of the work programs
approved by MOWCAP.
Rule 3: Sessions
The Bureau shall normally meet once
a year. The Chairperson may summon extraordinary
sessions when necessary
Rule 4: Voting
Each member in the Bureau
can cast one vote.
(1)
Decisions shall be taken by a simple
majority of the members present and
voting.
(2)
If the vote is equally divided, the
proposal shall be regarded as rejected.
Rule 5: Quorum
The presence of half of the members
of the Bureau shall constitute a quorum.
Rule 6: Functions of
the Chairperson and Vice-Chairpersons
The Chairperson shall
declare the opening and closing of meetings,
direct discussions, ensure observance
of these Rules of Procedure, accord the
right to speak, put questions to the vote,
announce decisions, rule on points of
order, control the proceedings and maintain
order.
(1)
The Vice-Chairperson(s) shall assume
duties and portfolios assigned by the
Chairperson.
(2)
In the absence of the Chairperson the
Bureau shall elect one of its number to
preside and exercise the Chairpersonˇ¦s
functions.
(3)
If the office of Chairperson becomes
vacant, the UNESCO Regional Advisor will
select a replacement to fill the office
until the next general meeting of MOWCAP,
at which a new Chairperson shall be elected.
Rule 7: Subsidiary bodies
In order to undertake MOWCAPˇ¦s programs
the Bureau may establish or abolish
such subcommittees or task forces as
it considers necessary and practical
from time to time. This power is also
exercised by MOWCAP at its ordinary
meetings.
Rule 8: The Secretariat
(1)
The Secretariat shall
consist of such staff as may be required
and can be supported by the host institution.
Its location shall be recommended by the
Bureau and approved by MOWCAP.
(2)
The Secretary General shall act as
the executive head of the Secretariat
responsible to the Chairperson.
(3)
The Secretariat shall
administer and be the custodian of all
properties of MOWCAP.
(4)
The Secretary General
shall present an administrative and financial
report to each ordinary session of MOWCAP.
Rule 9: Budget and finance
The Bureau shall prepare
the biennial budget for the approval of
MOWCAP.
(1)
On behalf of the Bureau, the Secretary
General may receive any donations, gifts,
bequests and subventions directly from
international and other organisations,
foundations, institutions and associations
or from individuals.
(2)
As necessary, the Secretary
General shall open, close and maintain
any necessary bank accounts and otherwise
manage any financial assets of MOWCAP
in accordance with guidelines established
by the Bureau. He or she shall present
to the Bureau an annual statement of accounts,
copies of which shall be furnished to
voting members of MOWCAP.
Rule 10: Casual vacancies
Casual vacancies in the Bureau shall
be filled by the remaining members appointing
a replacement to serve until the next
general meeting of MOWCAP.
Rule 11: Working Language
The working language of the Bureau
shall be English.
Rule 12: Amendment
Proposal for amendments to these rules
shall receive the approval of the Bureau
by a simple majority before submission
to the next general meeting of MOWCAP
for consideration and final approval.
The Register Subcommittee (RSC) oversees the
assessment of nominations. It is charged with
the thorough investigation of each nomination
and, in due course, the presentation to MOWCAP
of a documented recommendation that the nomination
be either added to the Register, or be rejected.
RSC establishes its Rules of Procedures which
are approved by MOWCAP to define its membership
and functions.
The Register Subcommittee
(RSC) shall be composed of no fewer that
3 members, including a chairperson appointed
by the MOWCAP or the Bureau, appointed
for their expertise. Additional temporary
members may be invited to attend specific
meetings where appropriate to the topics
under discussion.
1.2
A rapporteur shall be selected
by the RSC from among its members.
1.3
As far as possible the RSC
membership shall be geographically representative.
1.4
The term of office of RSC members shall
be four years. They shall be eligible
for immediate reappointment, in order
to ensure continuity. Under these provisions,
no more than four persons shall be replaced
every four years.
Rule 2 - Functions
The RSC's functions mirror, at the regional
level, those specified in the General Guidelines
(para 5.3.5). The RSC shall also discharge
functions assigned to it by MOWCAP or the
Bureau.
Rule 3 - Sessions
The RSC shall normally meet at least
once every two years. However, periodic
meetings and consultations shall be
conducted through electronic media to
reach decisions. The RSC shall also
hold virtual meetings as the need arises.
Rule 4 - Agenda
The agenda shall be drawn
up by the RSC's chair in consultation
with the Bureau.
Rule 5: Functions of
the Chairperson
5.1
The Chairperson shall declare
the opening and closing of meetings, direct
the discussions, ensure observance of these
Rules, accord the right to speak, put questions
to the vote and announce decisions. He or
she shall rule on points of order and, subject
to these Rules, shall control the proceedings
and the maintenance of order.
Rule 6 - Voting rights
Each member of the RSC
shall have one vote. Consensus will be
sought as the normal basis for decision
making on each nomination. Otherwise decisions
will be made on the basis of a simple
majority vote of those present. In the
case of a tie, the Chair will have the
casting vote.
Rule 7 - Reports
The RSC shall present reports on its
work and its recommendations to the
Bureau.
